Introduction
Letter writing (Patra Lekhan) is a high-scoring section of the Loksewa written exam, often carrying 10 to 20 marks. It tests a candidate's ability to draft official government documents like Sarkari Patra, Note/Memo, and Reports in the prescribed formats. Mastering these formats is essential for Section Officer, Nayab Subba, and Kharidar levels, as minor deviations can lead to mark deductions.
Main Content
Common types of official writing in Loksewa exams include:
| Type of Writing | Nepali Term | Typical Marks | Format Style | Level |
|---|---|---|---|---|
| Government Letter | Sarkari Patra | 10 – 15 | Formal with Chalani number | All levels |
| Office Note | Note/Memo | 10 – 20 | Analytical with recommendation | Subba & above |
| Report | Report | 10 – 20 | Findings and recommendations | Officer & above |
| Memorandum | Memo | 5 – 10 | Brief internal communication | All levels |
- Sarkari Patra Components: Header (Nepal Government, Ministry, Office), Chalani Number (left), Date (right), Recipient Address, Underlined Subject Line, Salutation, Body (2-3 paragraphs), Signature Block, and Copy Distribution (Pratilipi).
- Note/Memo Structure: Subject, Background (Pristhabhumi), Legal Provisions (Kanuni Byabastha), Analysis/Discussion, Recommendation (Sifaris), and Submission line.
- Report Components: Title/Cover Page, Authorization (Adhar), Methodology, Findings, Analysis, and Recommendations.
- Formatting Rules: Always start a Sarkari Patra with "Nepal Government" at the top. The subject line must be underlined and concise. Indent the first line of each body paragraph.
- Note/Memo Scoring: Examiners look for a structured format, reference to 2-3 relevant laws, and a clear, actionable recommendation.
Key Takeaways
- Sarkari Patra is used for external communication, while Note/Memo is for internal decision-making.
- A Note/Memo must always include a definitive recommendation (Sifaris).
- The Chalani Number and Date are mandatory elements of a formal government letter.
- Specific legal citations (e.g., Civil Service Act 2049) strengthen the Note/Memo.
What to Avoid
- Do not start a government letter with the office name; always start with "Nepal Government."
- Avoid writing a Note/Memo without a clear recommendation at the end.
- Do not forget the "Copy to" (Pratilipi) section in a formal Sarkari Patra.
FAQ
Q1: What is the difference between a Sarkari Patra and a Note/Memo? A Sarkari Patra is for communication between different offices, while a Note/Memo is an internal document for decision-making within an office.
Q2: How many marks does letter writing usually carry? It typically carries between 10 and 20 marks depending on the level of the exam.
Q3: Is the Chalani Number necessary in an exam? Yes, including a placeholder for the Chalani Number (e.g., Cha. No.: ...) is essential for the correct format.
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